Event Planner

What is an event planner?

An event planner is someone who organizes and manages various types of events, such as weddings, conferences, parties, and corporate gatherings.

What does an event planner do?

Usually, an event planner does the following:

• Meet with clients to discuss their event requirements and budget
• Create event proposals and budgets
• Source and negotiate with vendors, such as venues, caterers, and entertainment providers
• Coordinate logistics, including setup, decorations, and scheduling
• Oversee event operations on the day of the event
• Manage post-event tasks, such as evaluations and financial reconciliations

What does the day-to-day life of an event planner look like?

An event planner's schedule can be flexible, as events often happen in the evenings or on weekends. However, during regular work hours, an event planner might:

• Meet with clients to discuss event details and progress
• Research and contact potential event vendors or suppliers
• Create event timelines and schedules
• Conduct site visits to event venues
• Attend meetings with event staff or team members

Where does an event planner work?

Event planners can work in various places, including:

• Event planning companies or agencies
• Hotels or conference centers
• Non-profit organizations
• Self-employment as a freelance event planner

Most events take place in different locations, so event planners often travel to the event venues for meetings and on-site coordination.

What tools/software/hardware does an event planner use?

An event planner uses a variety of tools including:

• Event planning software: Examples include Eventbrite, Cvent, and Trello, which help with tasks such as guest registration, budget management, and event promotion.
• Communication tools: Email, phone, and video conferencing platforms like Zoom or Microsoft Teams.
• Office software: Word processors (Microsoft Word, Google Docs) and spreadsheet software (Microsoft Excel, Google Sheets) for creating proposals, budgets, and tracking expenses.

What do I need to become an event planner?

There are a number of ways you can become an event planner, including:

• Bachelor's degree: Although not always required, a degree in event management, hospitality, or a related field can provide valuable knowledge and skills.
• Event planning courses or certifications: Many institutions offer short courses or certification programs in event planning. These can provide you with industry knowledge and practical skills.
• Practical experience: Gaining experience through volunteer work or internships in event planning can help you learn the ropes and build a network of contacts.

What career paths are available?

There are several career paths available to you as an event planner, including:

• Senior Event Planner: As you gain experience, you may take on larger and more complex events.
• Event Manager: In this role, you oversee a team of event planners and manage multiple events simultaneously.
• Wedding Planner: Specializing in planning weddings and related events.
• Corporate Event Manager: Focusing on organizing corporate conferences, seminars, and exhibitions.
• Event Consultant: Providing expert advice and guidance to individuals or organizations planning events.

What jobs are similar to an event planner?

• Wedding Coordinator: Focusing specifically on planning weddings and related events.
• Marketing Manager: Organizing marketing events and campaigns.
• Event Producer: Handling the production and creative aspects of events.
• Public Relations Specialist: Planning and coordinating media events and public appearances.
• Hospitality Manager: Managing and coordinating the operations of hotels or resorts.