Event Planner

What is an event planner?

An event planner is someone who organizes and manages events for clients. They work closely with clients to bring their vision to life and ensure that every detail of the event is planned and executed smoothly.

What does an event planner do?

Usually, an event planner does the following:

• Meets with clients to determine their event requirements and objectives.
• Researches and selects suitable venues for the event.
• Plans and organizes all aspects of the event, including logistics, catering, decorations, and entertainment.
• Manages the budget and ensures that all expenses are within the allocated budget.
• Coordinates with vendors, suppliers, and contractors to arrange necessary services.
• Oversees the setup and execution of the event, making sure everything runs smoothly.
• Handles any issues or troubleshooting that may arise during the event.

What does the day-to-day life of an event planner look like?

An event planner often works irregular hours, as events can take place during evenings, weekends, and holidays. However, office hours are generally between 9am and 5pm.

Day-to-day tasks may include:

• Meeting with clients to discuss event details and requirements.
• Researching and visiting potential event venues.
• Contacting and negotiating with vendors and suppliers.
• Creating event timelines and schedules.
• Managing budgets and keeping track of expenses.
• Coordinating and overseeing event setup and execution.
• Following up with clients and collecting feedback after the event.

Where does an event planner work?

Event planners can work in a variety of settings, including:

• Event planning companies: These companies specialize in organizing various types of events, such as weddings, corporate conferences, and parties. As an event planner for a company, you may work on multiple events for different clients.
• Self-employment: Some event planners choose to work independently and offer their services to clients directly. This allows you to have more control over your schedule and choose the types of events you want to work on.
• Venues: Some event planners are employed by specific venues, like hotels or convention centers, to plan and coordinate events held at their location.

What tools/software/hardware does an event planner use?

An event planner uses a variety of tools including:

• Event management software: This software helps in organizing and managing various aspects of an event, such as guest lists, seating arrangements, and event timelines. Examples of event management software include Eventbrite, Cvent, and Wrike.
• Communication tools: Event planners often use email, phone calls, and video conferencing to communicate with clients, vendors, and team members.
• Budgeting and financial tools: Spreadsheets such as Microsoft Excel or Google Sheets are commonly used to create and track event budgets.

What do I need to become an event planner?

There are a number of ways you can become an event planner, including:

• Bachelor's degree: While not always necessary, a degree in event management, hospitality, or a related field can provide you with a solid foundation of knowledge and skills. Some universities in the UK offer specific event management degrees.
• Certifications: There are various certifications available for event planners, such as the Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) designations. These certifications can enhance your credibility and marketability in the industry.

What career paths are available?

There are a number of career paths available to you as an event planner, including:

• Senior Event Planner: As you gain more experience and expertise in event planning, you can progress to a senior role where you oversee larger and more complex events.
• Event Manager: This role involves managing a team of event planners and coordinating multiple events simultaneously.
• Wedding Planner: If you have a passion for weddings, you can specialize in planning and coordinating weddings specifically.

What jobs are similar to an event planner?

• Event Coordinator: Similar to an event planner, an event coordinator assists in organizing and managing events but may focus more on specific tasks rather than overall event planning.
• Conference Planner: Conference planners specialize in organizing and managing conferences and corporate events.
• Wedding Coordinator: Wedding coordinators specifically focus on planning and coordinating weddings.

What made you want to become an event planner?

How did you get your first event planner job?

What was the one thing that surprised you the most about being an event planner?

Are you an event planner? We want you to share your experiences with those looking to start or change their careers as an event planner. If you're interested, contact us at mail@calumchilds.com.