Event Manager

What is an Event Manager?

An Event Manager is someone who plans and organizes events, such as conferences, weddings, parties, and corporate gatherings.

What does an Event Manager do?

Usually, an Event Manager does the following:

• Plans and coordinates all aspects of an event, including venue selection, budget management, and logistics
• Works with clients or stakeholders to understand their vision and requirements for the event
• Sources and manages vendors, such as caterers, decorators, and entertainers
• Manages event promotion and marketing
• Ensures the smooth execution of the event on the day
• Handles any issues or emergencies that may arise during the event

What does the day-to-day life of an Event Manager look like?

An Event Manager's schedule can vary depending on the type and scale of events they are organizing. They may work regular office hours or have flexible hours to accommodate evening or weekend events.

On a typical day, an Event Manager may:

• Meet with clients to discuss event details and provide updates on progress
• Research and negotiate with vendors and suppliers
• Create event timelines and budgets
• Attend site visits to assess event venues
• Coordinate with team members or staff involved in the event
• Handle inquiries and communicate with event attendees or participants

Where does an Event Manager work?

Event Managers can work in various settings, including:

• Event management companies: These companies specialize in planning and organizing events for clients from various industries.
• Corporations: Large companies often have in-house event management teams responsible for organizing company events, conferences, and trade shows.
• Non-profit organizations: Charities and non-profit organizations may hire Event Managers to plan fundraising events and galas.
• Freelance or self-employment: Some Event Managers choose to work independently and offer their services to clients on a project basis.

Event Managers can work in urban or rural areas throughout the United Kingdom, depending on the location of events they are organizing.

What tools/software/hardware does an Event Manager use?

An Event Manager may use a variety of tools and software to assist in their work, including:

• Event management software: This helps in tasks such as budgeting, guest registration, and event planning. Examples include Eventbrite, Cvent, and Aventri.
• Project management tools: These tools help in organizing and tracking event tasks and timelines. Popular examples include Trello, Asana, and Basecamp.
• Communication tools: Event Managers use tools like email, video conferencing, and instant messaging to liaise with clients, team members, and vendors.
• Presentation software: Event Managers often create visually appealing slide presentations to pitch event ideas and proposals. Tools like Microsoft PowerPoint or Google Slides are commonly used.

What do I need to become an Event Manager?

There are a number of ways you can become an Event Manager, including:

• Bachelor's degree: Some colleges and universities offer degree programs in Event Management or related fields like Hospitality Management. Obtaining a degree can provide you with a strong foundation and theoretical knowledge in event planning and management.

• Professional certifications: Various organizations offer certifications in event management, such as the Certified Meeting Professional (CMP) designation. These certifications demonstrate your expertise and commitment to the industry.

• Practical experience: Gaining hands-on experience through internships, volunteering at events, or working in entry-level event planning roles can be an excellent way to start your career as an Event Manager. This allows you to learn the ropes, develop event management skills, and build your professional network.

What career paths are available?

There are a number of career paths available to you as an Event Manager, including:

• Senior Event Manager: With experience and proven success, you can progress to a senior role where you oversee a team of Event Managers and handle larger-scale events. This role involves more strategic planning and client management.

• Event Director: As an Event Director, you would have overall responsibility for the planning, execution, and strategic direction of events within an organization or event management company. This role requires strong leadership, budgeting, and project management skills.

• Wedding Planner: If you have a passion for weddings, you can specialize in wedding planning. This involves working closely with couples to plan and coordinate all aspects of their wedding, from venue selection to managing vendors.

• Conference Organizer: Conference organizers focus on planning and managing conferences, symposiums, and industry events. This role requires excellent organizational and negotiation skills, as well as the ability to attract speakers and sponsors.

To start on these career paths, it is essential to gain experience and build a strong reputation in the event management industry. Networking, attending industry events, and continuously improving your skills and knowledge will also be beneficial.

What jobs are similar to an Event Manager?

• Event Coordinator: Similar to an Event Manager, an Event Coordinator assists in planning and organizing events but may have a more supportive role within a team.

• Wedding Coordinator: A Wedding Coordinator specializes in planning and executing weddings specifically. They work closely with couples to ensure their wedding day runs smoothly.

• Conference Manager: Conference Managers focus on organizing and managing conferences, exhibitions, and trade shows. They handle logistics, vendor management, and attendee experience.

• Marketing Manager: Marketing Managers often oversee event planning as part of their role. They coordinate promotional events and manage brand activations to raise awareness and engage customers.

(Event Managers, share your experiences with those looking to start or change their careers to Event Management. If you're interested, contact us at mail@calumchilds.com.)