Purchasing Assistant

What is a purchasing assistant?

A purchasing assistant is someone who helps with the procurement and acquisition of goods and services for a company or organization.

What does a purchasing assistant do?

Usually, a purchasing assistant does the following:

• Assists with sourcing and purchasing products or services needed by the company
• Researches potential suppliers and obtains quotes
• Compares prices and negotiates with suppliers to get the best deals
• Prepares and processes purchase orders and invoices
• Maintains purchasing records and documentation
• Assists with inventory management and stock control

What does the day-to-day life of a purchasing assistant look like?

A purchasing assistant usually works between 9am and 5pm, Monday to Friday. However, the work hours may vary depending on the company or organization.

In a typical day, a purchasing assistant may:

• Research suppliers and obtain quotes
• Communicate with suppliers via email or phone
• Compare prices and negotiate with suppliers
• Prepare and process purchase orders
• Update purchasing records and documentation
• Collaborate with other departments such as finance and operations

Where does a purchasing assistant work?

Purchasing assistants can work in various types of companies and organizations, such as:

• Manufacturing companies
• Retail companies
• Government agencies
• Non-profit organizations

The location of work can vary, but most purchasing assistants work in an office environment.

What tools/software/hardware does a purchasing assistant use?

A purchasing assistant may use the following tools and software:

• Microsoft Excel: for creating and managing spreadsheets
• ERP (Enterprise Resource Planning) systems: for procurement and inventory management
• Email and phone: for communication with suppliers

What do I need to become a purchasing assistant?

To become a purchasing assistant, there are a few options:

• Education: A degree in business administration, supply chain management, or a related field can be beneficial but is not always required.
• Experience: Some employers may prefer candidates with previous experience in purchasing or procurement roles.
• Skills: Strong attention to detail, good communication skills, and proficiency in MS Office tools, particularly Excel, are important for this role.

What career paths are available?

There are several career paths available for a purchasing assistant, including:

• Purchasing Manager: With experience and further training, you can progress to a managerial role, overseeing a team of purchasing assistants and managing the overall procurement strategy of a company.
• Supply Chain Analyst: You can specialize in analyzing and optimizing supply chain processes to improve efficiency and reduce costs.
• Inventory Control Specialist: Focusing on managing and optimizing inventory levels to ensure adequate stock and minimize waste.

To start on these career paths, gaining experience in purchasing and continuous professional development through certifications or further education can be beneficial.

What jobs are similar to a purchasing assistant?

• Procurement Officer: Responsible for managing the procurement process and negotiating contracts.
• Logistics Coordinator: Focuses on coordinating the movement of goods and materials within a supply chain.
• Inventory Clerk: Responsible for accurate inventory counts and maintaining inventory records.

What made you want to become a purchasing assistant?

How did you get your first purchasing assistant job?

What was the one thing that surprised you the most about being a purchasing assistant?

Are you a purchasing assistant? We want you to share your experiences with those looking to start or change their careers to purchasing assistant. If you're interested, contact us at mail@calumchilds.com.